Job Description

Job Description

Job Description

*Applicants MUST submit a cover letter with resume to be considered.

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

* Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

The Trade and Tourism Coordinator will perform office support activities for the New York State Office of Trade and Tourism. The Trade and Tourism Coordinator will assist the Director in the daily operation of the office including but not limited to the structural component of the organization. Duties will include five key factors organizing the department’s processes as well as assist in the coordination of projects. The Trade and Tourism Coordinator is the piece that holds the operation together. The tasks may include assisting in the implementation and administration of the Trade and Tourism Office that encompasses marketing, sales, research, and multiple assignments as needed.

WORK PERFORMED:

• Manage the Director’s calendar with scheduling internal and external appointments, meetings, events, and conference calls.
• Coordinate travel arrangements; prepare travel and business expense forms for the Director.
• Provide a wide range of duties to support the day-to-day operations including invoicing, procurement, order and maintain control of supply inventory, filing, open and distribute Director’s mail.
• Handle Director’s phone inquiries and follow thru as instructed.
• Collaborate in the Discovery Center which includes store operator abilities including attend customers, cash register and inventory management, calendar of events and social media.
• Participate, when necessary, in the development and implementation of all Tourism initiatives.
• Implement Social Media duties to assist the Trade and Tourism Associate.
• Carry out special assignments/projects at the Director’s request and assist in managing them.

MINIMUM REQUIREMENTS:

Language Ability: Fully bilingual in Spanish and English both oral and written.

Computer Skills: Proficiency in Microsoft with Outlook, Word, Excel, PowerPoint, and Publisher

Education Level Required : 2 years of college or equivalent in professional experience.

Relevant Experience Required : Minimum three (3) years administrative experience, working with customers and the public. Excellent people skills and communication skills.

Other Skills: Strong organizational skills with multitasking are required while working well under pressure. Business savvy is a plus. Reliable and dependable. Must adhere to deadlines and punctuality is a must!

*Weekend work may be required based on volume of cruise ships at Port and events in the Old San Juan vicinity.

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