Job Description

Medical Records Coordinator

Location: Hybrid 710 James Robertson Parkway 7th Floor Andrew Johnson Tower Nashville Tennessee 37243

Client: TN DOH

Job Id: 63626

Duration: 12 Months

Job Description:

• The Tennessee Birth Defects Surveillance System (TNBDSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is
  accepting applications for a Medical Record Coordinator and Abstractor position.
• This position is fulltime hybrid position alternate work solutions (AWS / remote) and also required to be onsite a minimum of 12 times per month (Central Office located in Nashville TN).
• The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction.

Job duties will include:

• Request medical records of persons with suspected or identified birth defects (maternal and infant) from birthing facilities and Healthcare Providers in Tennessee using a developed algorithm.
• Conduct case verification on all reports received on key birth defect diagnoses using medical records.
• Review assigned medical records (digital electronic and hard copies) and extract relevant information.
• Crossreference information from multiple sources to ensure abstracted data is complete and accurate
• Perform data entry into the iCMS database for abstracted medical records
• Review data entry by nonclinical staff to ensure clinical accuracy
• Submit service referrals to appropriate social services when indicated
• Work closely with the TNBDSS Team to identify issues and ensure data processes are complete and accurate
• Maintain partnerships with birthing facility HIM staff and provide feedback as it relates to process improvements
• Maintain HIPAA compliance at all times
• Work independently responsibly and efficiently; problemsolving and communicating when needs are present
• Complete abstraction assignments on time with minimal supervision
• Attend weekly meetings with the TNBDSS team
• Maintain ongoing education on developments in patient care data management birth defects healthy pregnancy and health equity.

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