Job Description

About Droisys:

Droisys is an innovation technology company focused on helping companies accelerate their digital initiatives from strategy and planning through execution. We leverage deep technical expertise, Agile methodologies, and data-driven intelligence to modernize systems of engagement and simplify human/tech interaction.

Amazing things happen when we work in environments where everyone feels a true sense of belonging and when candidates have the requisite skills and opportunities to succeed. At Droisys, we invest in our talent and support career growth, and we are always on the lookout for amazing talent who can contribute to our growth by delivering top results for our clients. Join us to challenge yourself and accomplish work that matters.

Job Title: Assistant Coordinator

Location: Fremont, CA 94538

Work Schedule: Fulltime In-office – Mon - Fri

About Droisys:

Droisys is a dynamic and fast-growing company dedicated to providing cutting-edge technology solutions to clients worldwide. We pride ourselves on innovation, collaboration, and client-centric service. We are seeking a highly organized, outgoing, and proactive Assistant Coordinator to support our management team and ensure seamless communication with our clients.

Position Overview:

The Assistant Coordinator will be primarily responsible for reaching out to our clients to schedule meetings with the Droisys management team. This individual will handle coordination for both internal and external meetings, events and assist with general office tasks. A friendly, engaging personality is key, as you will be interacting regularly with clients and helping to facilitate effective communication.

Key Responsibilities:

• Proactively reach out to clients to schedule meetings with Droisys’ management team, ensuring clear and professional communication.
• Serve as the primary point of contact for meeting arrangements between clients and management.
• Coordinate and schedule meetings, events, and conferences, including preparing agendas and handling logistics.
• Attend client meetings as needed, take minutes, and follow up on action items.
• Manage calendars, ensuring efficient scheduling and avoiding conflicts.
• Assist with day-to-day administrative tasks such as answering phones, managing emails, and preparing documents.
• Support office operations by maintaining office supplies and assisting with general office management duties.
• Act as a liaison between clients and internal teams, ensuring clear communication and timely responses.
• Assist in organizing company events, workshops, and conferences.
• Maintain confidentiality of sensitive information.

Desired Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
• Experience in administrative or coordination roles.
• Strong organizational skills and attention to detail.
• An outgoing, engaging personality with excellent communication and interpersonal skills.
• Ability to build rapport quickly and maintain strong relationships with clients.
• Experience in scheduling and calendar management.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Google Calendar, Outlook).
• Familiarity with virtual meeting platforms such as Zoom, Teams, or Google Meet.
• Demonstrate an interest in the sales process and its development.
• A proactive and positive attitude with the ability to work both independently and as part of a team.

Droisys is an equal opportunity employer that values diversity, inclusion, and belonging. We are committed to fostering a diverse work environment and do not discriminate based on race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.

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